ITech Insights: Outlook Tips and Tricks
PICS Announces an all new version of their flagship product DocLib
One of the most used applications in any business is Microsoft Outlook. It is often the first application we start up in the morning, and the last one we close out at the end of our day. In this weeks ITech Insights we’re sharing a few tips and tricks to outlook that, just maybe, you don’t know about, that can really help you use this core application more efficiently.
Want to learn more?
DocLib is an Enterprise Document Management Solution designed for small and medium sized businesses looking to streamline their business processes, increase productivity and ultimately do more with less people. This is a common theme in many departments today where productivity improvement is now expected without adding headcount. DocLib achieves this by replacing inefficient, manual, paper based processes with automated steps that create transactions in your business systems without any human action required! Join the PICS team as we demonstrate the power of DocLib and show you how to improve the productivity in your department.
Attend our new release webinar on Tuesday, July 17, 2012 2:00 PM - 3:00 PM EDT
PICS ITech Launches New Website
Visit our ITech Insights page where you'll find our informative blog videos that offer valuable technology news and tips to improve your business.
Visit our new website
Proactive IT Strategy
to learn how to get the greatest return on your business computer investment, with the fewest worries.
It's time to create a long-term partnership for technology success with IT Consulting
from PICS ITech.
Are you sure that your data is safe? Erase your doubts with a Security Assessment
from PICS ITech.
Check out the PICS ITech White Paper Library for simple technology tips you and your staff can put to use today.
|Turn your inbox into a productivity tool|
There’s a mythical status and goal that almost every user of the Internet strives to reach, small business owners more so than most everyone else. That status is zero new emails in your inbox. You can probably count the number of times this has happened on one hand. While it would be nice to reach zero, you should instead be focusing on ensuring your inbox is allowing you to be productive.
Here are four tips on how you can gain control of your inbox, and become more productive with your email.
- Schedule time to check email. Many managers rush to check their email as soon as a new one comes in, they have this feeling that they're going to miss something important. Barring a massive meltdown of your system, that’s not going to happen. Instead, all that happens is you break your concentration and end up wasting time. What you should do is schedule 3-4 times a day to check and reply to emails.
- Filters. Your standard inbox is a dumping ground, all emails important and otherwise go to the same place. Through the use of filters, you can ensure similar emails are grouped together into folders that will make it easier for you to pick and choose which are most important. Creating a filter can be done in many email programs with the press of a button.
- R&R. This stands for Read and Respond, which is what you should be doing with every email. When you look at your email, read through it and take necessary action. If it’s an email that someone else can reply to, forward it right away. If it’s an email that will take time to reply to, mark it as important, send an acknowledgement and take the necessary actions. Basically don’t collect emails you will forget about eventually.
- Subject lines, use them. Time and time again, the subject line is neglected, or used improperly. How many emails have you gotten that have a subject that doesn’t make sense? Remember the purpose of the subject line is to inform the recipient what to expect in the body of the email. As such, subjects should be clear and informative and convey the main point of your message.
Through the efficient use of subject lines, the R&R method and filters you should find that you’re not only more productive due to less interruptions, but you will be able to quickly assess and act on the most important emails. With a good system, you should, in the long run, spend less time focusing on your email, and more time focusing on work. If you have any other questions about how to conquer your inbox, please contact us.
|Facebook’s useful hidden features|
One of the most popular things software developers do is provide hidden functions, often called easter eggs. These features are sometimes jokes, other times they’re a useful function that for some reason was deemed not important enough to make it onto the main parts of the program. Facebook has some hidden features that are useful to small businesses with profiles.
|Your business should buy business tech|
The main ethos of businesses these days is to make do with what you have, or minimize spending in the hopes of turning a profit. This can be tough for businesses who have to replace their technology. While it may be cheaper to buy customer based solutions, this can prove to be a negative practice that could actually harm your business in the long term.
|Processors everywhere, which to pick?|
One of the most commonly marketed features of computers is the processor. The only problem is that the information can be a little confusing, as there are literally hundreds of different processors available, each with some sort of special feature. There’s no need to be confused, in fact, picking a processor really comes down to three different choices.