|6 ways to reduce printer costs|
Small to medium businesses are highly susceptible to increasing operational costs. An increase of only USD$1.00 for an essential item could be enough to force a company out of business. That’s why many business owners are always on the search for ways to cut costs. One way which is often overlooked is reducing the costs associated with your printers.
Here’s six ways to cut printing costs.
- Print double sided – While printer paper isn’t overly expensive – an average of USD$8 per ream (for 500 sheets of non-recycled, multipurpose paper) – many companies only print on one side. This really adds up over a year, especially if you have more than one printer or print large documents on a regular basis. To save money, set your printers to print on both sides of the page. This will cut down the amount of paper used and waste generated. Just be sure to put page numbers on the documents so readers know it’s double sided.
- Lower print quality – Most printers can print at various quality levels. Higher quality means it’s easier to read, but uses more ink. If you are printing out memos or other inter office documents, you probably don’t need high, or even medium quality. Low quality is still readable and will save you on ink costs.
- Print in black - Ink is by far the highest cost of any printing job, and supplies always seems to deplete quickly. To save money set up your printers to only print using black ink, which is about 30% cheaper than color ink.
- Implement print quotas – Nothing makes an environmentalist cringe more than seeing a 100-page PDF freshly printed, and lying in the recycle bin because someone accidentally printed the whole document instead of just one page. Not only is this bad for the environment, it’s also bad for your costs. One way around this is to use quotas. Many new printers allow you to assign computers or people IDs which you can set limits on. This will encourage employees to think twice before printing.
- Go paperless - With the introduction of cheap cloud storage and collaboration services, the paperless office has become mostly viable. Granted there are some aspects of business, like shipping waybills, receipts, payslips, etc., that must legally be printed, but you could move non-essential documents onto cloud storage. This is a great way to reduce printing costs, while simultaneously fostering a sharing and collaborative office environment.
- Work with managed print services – If you find that printing costs are skyrocketing, why not work with a managed print services provider? The vast majority often charge a flat fee and will take care of your printers and often your ink too.
Unless you adopt massive changes e,g., completely getting rid of all printers, you won’t see huge savings from reducing printing costs. However, every little bit counts towards the bottom line. If you’re looking for a managed print services company or for more ways to reduce your IT costs, please contact us today.
|It's time to cut back on Java|
Technology surrounding the Internet is constantly evolving. Many programs that helped allow the Internet expand and become what it is today are still in use. They stay relevant by issuing updates that often bring more functionality while meeting the evolving needs of Web developers and users. One program, however, has had a number of security issues in the past year that have prompted experts and government departments to recommend that users disable it.
|Tips on improving IT revenue. Part 2|
Last week we posted part one of our three part article on how to maximize your IT savings and resources. Here’s a quick recap of what part 1 covered: The article looked at ways you can maximize resources you already have by being an outside thinker, always looking around and using facts to help determine your actions. Part 2 takes a look at things you can do to save internal IT costs.
|Better server virtualization - 5 tips!|
Technology advances so quickly that systems bought five years ago are now pretty much obsolete. If you want to upgrade these older systems you will likely have to upgrade everything. This can be expensive, so many businesses turn to virtualization for cost savings and to extend the lives of their systems. One of the popular forms of virtualization is servers. However, while many companies find this a viable option with many benefits, they often stumble in the execution.
|Email in your Outlook outbox?|
When it comes to software, essential programs, like Microsoft’s Outlook, are expected by its users to just work. Anyone who has used these programs knows that while it does perform 99% of the time, there is still that 1% where it doesn’t work completely. One of the bigger issues tends to be emails that just sit in the outbox. Thankfully, there are some steps you can take to fix this problem.
Make the move to a more dynamic infrastructure through Virtualization
. Let Spectrumwise show you how.
Our Managed Services provide you with a fixed monthly IT expense, so you can depend on both your technology and a predictable budget without costly surprises.
Request a No-Obligation Assessment
Your staff needs reliable phone technology—and your company needs cost-effective solutions. Learn why our VoIP Solutions
could be the answer.
Check out the Spectrumwise White Paper Library for simple technology tips you and your staff can put to use today.