MXOtech Newsletter * Spring 2013 - Vol 4. Issue 5

Jo Pro small 
by  Joanna Sobran
In This Issue:


Dear Joanna,


We're proud to announce the release of our newly redesigned website -  Take a moment to visit, look around and let us know what you think. And, be sure to check back frequently for new updates and educational materials related to security, new technologies to streamline your business, free reports and much more.

SharePointFive SharePoint Benefits for Businesses

SharePoint Blog ImageIt's highly likely that the most popular software program is

Microsoft Office. With numerous variations to the Office platform, including Office 365 - the largely cloud based version of Office - it's easy to see why. A common complaint of Office users is that it can be tough to share documents and collaborate with other employees. Microsoft has a solution: SharePoint.

SharePoint is a great way for companies to enhance Microsoft Office 365's capabilities. It has many benefits that small to medium business owners can take advantage of. Here's five of the best.


1. Office Web Apps  SharePoint can be linked with Office Web Apps (the browser based version of Office), which will give your employees access to their documents anywhere they have access to a Web browser with an Internet connection.


2. Easier sharing of documents  When working with different Office programs, some files can become so large that they can't be shared over email.  SharePoint provides users with a central and secure location they can save their documents to.


3. A collaborative environment  When you have multiple employees working on the same document, keeping updated can be tough as each user will likely have different versions saved on their computer. With SharePoint's central file system, users view the same document. If changes are made by one person they will immediately show on the document. 


Read more and learn about other benefits of implementing SharePoint into your organization or contact MXO to help you determine if SharePoint can improve efficiences, work-flows, team collaboration and profitability for your organization. 

HIPAAIs your data protected? Are you meeting HIPAA compliance?

HIPAA Compliance pic 

The HIPAA Omnibus Final Rule released on January 17, 2013, in a 562-page document, makes sweeping changes to the HIPAA Privacy Rule (2003) and the Security Rule (2005).   


HIPAA Data Breach


The "harm" standard was removed.  Lost devices that are not recovered are presumed to have had the data breached.  Encrypted devices are exempt from data breach reporting.


Penalties may consider the nature and extent of the violation, the number of those impacted, the harm done, the history of prior compliance, the financial condition of the Covered Entity or Business Associate, and "other matters".


Are your employee laptops encrypted? This is a simple action that will save you significant fines and protect your valuable data. This is a great practice for everyone even if HIPAA doesn't apply to you.


Business Associates (BA's)


BA's must implement HIPAA compliance by September 23, 2013.  BA's are responsible for the compliance of any subcontractors they work with, which might contact PHI.  Any organization that "maintains" PHI even if they don't look at it, is now a BA. Examples include paper records storage companies, data centers, online backup companies and cloud service providers.  Current BAA's must be replaced by September 22, 2014. Covered Entities are still responsible for data breaches caused by their BA's.  Do you have a BA signed with your provider?




Data Breach Rule - click here

Business Associate Agreement - click here  

BartEmployee Spotlight-Q&A with Bart our Cloud Systems Admin

Bartlomiej (Bart) Barcewicz, Systems and Cloud Administrator


Bart is a certified SQL and Cloud Administrator supporting enterprise level systems and focusing on SharePoint Administration and Cloud solutions.


Q: What are the most important aspects of your job? 

A: Building solutions that will be most reliable, compliant and cost effective for our clients.  Of course, keeping up with new trends and making sure that our systems provide constant availability to our customers.


Q: Where do you see cloud technology making the biggest impact for MXOtech's clients?

A: The biggest impact of a hosted infrastructure is to provide our clients with the peace of mind and financial comfort without any surprises.  Another key advantage is business continuity that cloud based hosting provides. 


Q: What's your favorite new cloud based software tool that clients are implementing to enhance their business productivity? 

A: There are many but my current favorite tool is RemoteApps provided by Microsoft.  With Remote Apps you can open only the desired application on your computer instead of using remote desktop for your hosted applications which provides users with easier navigation between the company's hosted applications and applications that require use of the local computer.


Click here MXOtech Cloud Solutions to learn more and request your free technology assessment by Bart and the MXOtech team.

KrauseClient Spotlight - Krause Construction


Krause Construction, owned by Dan Krause, has been providing general contracting services to healthcare organizations throughout the Chicagoland area for over 25 years. Being able to provide construction services to hospitals is a unique aspect of their business and one that they continue to expand upon. Providing the safest, most up-to-date contracting services is a top priority for all of their healthcare projects. Services they provide in this area include: Radiology, Emergency Room, Patient Room/Floor renovations and upgrades, departmental and general maintenance and repair. If you think you can hire any company to help you upgrade or renovate your healthcare facilities...ask again. Dan and his team will be happy to answer your questions.


Dan says "It breaks down to experience and ultimate customer service in an arena that needs special attention to the needs of patients and staff on a daily basis.  Our experience in infection control, barriers and getting the job done without any down time and with the great customer satisfaction is what we at Krause strive and exceed in."


Click here to learn more about Krause Construction 

GadgetShiny New Gadget Of The Month - Intel Ultrabook Convertible
Ultra bookThe Intel-based Ultrabook Convertible is one of the most cutting-edge, on-the-go laptops to date. Quite simply, it's a laptop when you need it and a tablet when you want it.

Ultrabook with touch display, using Windows 8, delivers stunning graphics and the ultimate in precision and control. And unlike an iPad or Android tablet, this convertible turns into a powerful laptop in an instant.

Additionally, models with Intel Smart Connect Technology continually update your email and social networks even when your Ultrabook is shut down. You'll wake from sleep mode in less than 7 seconds and already be completely updated so that you can resume what you were doing in the blink of an eye.

And with Intel's Anti-Theft Technology, if your Ultrabook is ever lost or stolen, you can instantly disable the machine from anywhere, ensuring that your data is safe and secure!

Learn more today at

EventsRecent Events Recap

js and gm with mike ditkaWe attended a technology event covering various topics from security, cloud solutions, software applications to HIPAA compliance.  One of the guest speakers was former Chicago Bears coach, Mike Ditka. He talked about the importance of having a great team to make you successful. When someone asked how do you motivate your team he responded "you don't, your team has to already come motivated".  That really struck with me because while we can provide our employees with recourses, education, a great environment but ultimately the right team players will show up motivated with the FRED factor...another great book to check out.


The Fred Factor 2.0 - New Ideas on How to Keep Delivering Extraordinary Results 



CompTIAWe attended the CompTIA Annual Association meeting reviewing comprehensive industry research on upcoming technology trends, IT business strategies, mobility and cloud solutions. 


Another great event attended by our CEO was the Goldman Sachs Alumni breakfast with Chicago's Mayor, Rahm Emanuel and many other city officials.  As you may be aware, Joanna was a recent graduate of the Goldman Sachs 10,000 Small Businesses initiative in Chicago.  The experience and training we received through 10,000 Small Businesses program has changed the course of our business and we would love to share how this program can help you. 


Save the date - Joanna and representatives from Goldman Sachs will be hosting a private event on June 3 to share more about the Free Click here to learn more program being offered here in Chicago.

Warm Regards,                                                 
Joanna Sobran and the MXOtech Team
1101 W. Adams, Suite A
Chicago, IL 60607
Office: 312.243.0123     
Help Desk: 312.267.0565
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