|6 ways to reduce printer costs|
Small to medium businesses are highly susceptible to increasing operational costs. An increase of only USD$1.00 for an essential item could be enough to force a company out of business. That’s why many business owners are always on the search for ways to cut costs. One way which is often overlooked is reducing the costs associated with your printers.
Here’s six ways to cut printing costs.
- Print double sided – While printer paper isn’t overly expensive – an average of USD$8 per ream (for 500 sheets of non-recycled, multipurpose paper) – many companies only print on one side. This really adds up over a year, especially if you have more than one printer or print large documents on a regular basis. To save money, set your printers to print on both sides of the page. This will cut down the amount of paper used and waste generated. Just be sure to put page numbers on the documents so readers know it’s double sided.
- Lower print quality – Most printers can print at various quality levels. Higher quality means it’s easier to read, but uses more ink. If you are printing out memos or other inter office documents, you probably don’t need high, or even medium quality. Low quality is still readable and will save you on ink costs.
- Print in black - Ink is by far the highest cost of any printing job, and supplies always seems to deplete quickly. To save money set up your printers to only print using black ink, which is about 30% cheaper than color ink.
- Implement print quotas – Nothing makes an environmentalist cringe more than seeing a 100-page PDF freshly printed, and lying in the recycle bin because someone accidentally printed the whole document instead of just one page. Not only is this bad for the environment, it’s also bad for your costs. One way around this is to use quotas. Many new printers allow you to assign computers or people IDs which you can set limits on. This will encourage employees to think twice before printing.
- Go paperless - With the introduction of cheap cloud storage and collaboration services, the paperless office has become mostly viable. Granted there are some aspects of business, like shipping waybills, receipts, payslips, etc., that must legally be printed, but you could move non-essential documents onto cloud storage. This is a great way to reduce printing costs, while simultaneously fostering a sharing and collaborative office environment.
- Work with managed print services – If you find that printing costs are skyrocketing, why not work with a managed print services provider? The vast majority often charge a flat fee and will take care of your printers and often your ink too.
Unless you adopt massive changes e,g., completely getting rid of all printers, you won’t see huge savings from reducing printing costs. However, every little bit counts towards the bottom line. If you’re looking for a managed print services company or for more ways to reduce your IT costs, please contact us today.
|3 steps to learn more about new hires|
The Internet has brought many changes to both companies and the people that use it. One of the more popular Internet based services is social media. Almost everyone with an Internet connection has a presence on at least one site, companies included. While most companies use social media for marketing, and connecting with customers, they can also use it to learn more about potential new hires.
|Customized printing in Google docs|
When it comes to using cloud based office production software there are certain features that all systems need to have, such as the ability to print documents. Regardless of the industry you work in, there’s a high chance that you print documents from time to time, if not on a regular basis. Sometimes you will need to customize documents for different printing jobs too.
|UPnP devices are a security risk|
The security of a company’s networks and devices is a common issue many managers and owners face. There are a near constant stream of new threats brought to light, some of which are more important than others. The majority of the time these threats are to the software, but a recent one is hardware based and puts millions of systems at risk.
|VoIP comes to Facebook Messenger|
One of the most popular, and arguably important, websites is Facebook. This social media service has almost single handedly transformed the way we communicate and use the Internet. One of the more popular ways to communicate over Facebook is through the use of the Messenger mobile app. To this point, users were only able to chat, but a recent VoIP centric update aims to change that.
Bonded Networks Launches New Website
Visit our new website
Business Continuity & Disaster Recovery
to learn how to get the greatest return on your business computer investment, with the fewest worries.
Create a fortress that defends your company from security threats and unexpected disasters. Our Data Protection and Disaster Recovery services protect your company's valuable resources.
Help is just a click away! Visit our Support Center
for remote tech support.
Check out the Bonded Networks White Paper Library for simple technology tips you and your staff can put to use today.
That’s it for this month. Remember, if you need help in implementing
any of this month’s tips, contact us —we’re here to help.
This mail was sent from:
Bonded Networks, Inc
2500 NW 79 Ave Suite 275
Miami, FL 33122
Phone: (786) 465-4995
© 2013 Bonded Networks, Inc. All rights reserved.